Special excerpt from criminal records


  • Special excerpt from criminal records in general

  • What information does a special excerpt from criminal records contain?

    • The special excerpt for individuals contains convictions comprising a judgment imposing a ban prohibiting the exercising of a profession, a judgment prohibiting certain activities from being undertaken, a judgment prohibiting contact, or a judgment prohibiting the individual from visiting certain locations, insofar as such prohibition has been issued for the purposes of the protection of minors or other persons requiring special protection.

  • What does a special excerpt from criminal records look like?

  • In which language is the excerpt available?

    • Excerpts containing a conviction will be sent either in German, French or Italian. Excerpts without a conviction appear in German, French, Italian and English.

  • When is an entry in the special excerpt from criminal records definitively erased?

    • A conviction will only appear in the special excerpt for individuals for as long as a judgment imposing a ban prohibiting the exercising of a profession, a judgment prohibiting certain activities from being undertaken, a judgment prohibiting contact, or a judgment prohibiting the individual from visiting certain locations, handed down for the purposes of the protection of minors or other persons requiring special protection, remains in force.
      The precise provisions are set out in Article 371(a)(3) and (4) of the Swiss Criminal Code.

  • What can I do if the special excerpt from criminal records has errors or I don’t agree with the contents?

    • In spite of all the care taken, mistakes do happen in extremely rare situations. In this case we kindly ask you to return the special excerpt from criminal records along with a copy of an official document certifying your identification, such as a passport, identity card (front and back), or residence permit and a note explaining what, in your opinion, is not correct. Send these to the following address:

      Federal Office of Justice Swiss Criminal Records Section Bundesrain 20 3003 Berne (Switzerland)Back



      Federal Office of Justice
      Swiss Criminal Records Section
      Bundesrain 20
      3003 Berne
      (Switzerland)

  • Why would I need a criminal records special excerpt?

    • Any person undertaking a professional or non-work related organised activity that involves regular contact with minors or other persons requiring special protection, or any person who organises such an activity, can order a special excerpt for individuals relating to him/herself.

  • Must the special excerpt from criminal records be attested?

    • An attestation is usually necessary if the special excerpt from criminal records is required by a foreign authority or consulate. Please enquire in advance if an attestation is required.

      We can have the special excerpt from criminal records authenticated for you by the Federal Chancellery at an additional charge of CHF 20. In this case, your order will take longer to process.


  • Questions about ordering a special excerpt

  • How do I order a special excerpt?

    • There are 3 necessary steps:

      • 1st step: You will need an employer's confirmation (official document), stating that a professional or non-work related organised activity involving regular contact with minors or other persons requiring special protection is to take place. The employer (organisation) must complete this confirmation online, print it out and sign it. A code will automatically be provided with this confirmation. You will need this code to order the special excerpt for individuals.

      • 2nd step: The employer (organisation) issues the signed confirmation (official document) to you.

      • 3rd step: You have two options for ordering the special excerpt for individuals:
        • 1st option: You can order the special excerpt for individuals via the internet: Follow the instructions given by the order assistant for ordering the special excerpt for individuals and enter the code from the employer's confirmation in the relevant field. Complete the fields by entering your data and select your desired payment method (online payment by credit card or over the post office counter at a later date).
          You must print out the form and post it along with the employer's confirmation and a copy of your identity document. This is essential, as you must prove your identity by means of your signature on the form and the attached copy of your identity document. This ensures that nobody else is able to obtain a special excerpt for individuals relating to you. In addition to this, we spot-check the employer's confirmations to ensure that the conditions for the issuing of a special excerpt for individuals have been met.

        • 2nd option: You can order the special excerpt for individuals over the counter at an office of Swiss Post. To do this, you must attend at an office of Swiss Post in person with the duly completed and signed employer's confirmation (official document), and a valid identification document (passport, identity card, or residence card for foreigners) must be produced. Payment is made immediately, either in cash or using the Postfinance card.


      You can see a graphic presentation of the ordering procedure.
      Continue to employer's confirmation
      Continue to ordering the special excerpt for individuals

  • What does an order form look like?

  • What is the employer's confirmation and why do I need it?

    • The employer (organisation) prepares the confirmation (official document) for you as the employee, stating that a professional or non-work related organised activity involving regular contact with minors or other persons requiring special protection is to take place. The employer must complete this confirmation online, print it out and sign it. A code will automatically be provided with this confirmation. You will need this code to order the special excerpt for individuals. It is only with this employer's confirmation that you, the employee, can order a special excerpt for individuals relating to yourself.

      Continue to employer's confirmation
      Continue to ordering the special excerpt for individuals

  • What does the employer's confirmation look like?

  • How much does it cost to get a special excerpt?

    • A special excerpt from criminal records costs CHF 20. If you want a certification, the charge for the certification is an additional CHF 20.

  • How can I pay?

    • If you are applying online, you may choose between two payment methods:

      • Online payment via Internet with credit card, PostFinance Card or TWINT.
      • anticipated payment by mail transfer: Enclose the stamped voucher (no copies). See the system-generated application form for postal checking account number and fee. Before effecting payment, we suggest you first complete the online-application procedure and print out the system-generated form.

      If you submit an application from abroad, online payment (credit card) is the only option.

  • I’m not sure that I’ve been credited with the on-line payment.

    • If the on-line payment has been interrupted during the process, then the transaction will not take place. Watch for the on-screen error notice and take the necessary corrective steps.

      The order form can be created only after the payment. To complete the order proceed as follows:

      In the heading bar, you will see the transaction number (TAN). This number is used to identify your details and reproduce them.

      In this case contact

      Federal Office of Justice
      Swiss Criminal Records Section
      Service for Private Individuals
      Bundesrain 20
      3003 Berne
      (Switzerland)

      strafregister@bj.admin.ch
      Technical Helpline:
      Phone: ++41 58 465-0198
      (Monday through Friday 10.00 a.m. - 11.30 a.m.)

  • Who can order the special excerpt for individuals?

    • Each person may order an excerpt relating to him/herself where the current or future employer (organisation) has requested this, and only where a professional or non-work related organised activity involving regular contact with minors or other persons requiring special protection is involved.

  • I’ve completed the order, but still haven’t received my special excerpt.

    • It takes about ten working days to process your request after you have mailed the signed form. If after the end of this time you have not received the special excerpt from criminal records requested, check whether you have mailed all documents (copy of your identification, voucher) properly signed to the appropriate address (Schweizerisches Strafregister).

      Please only write or call us after you have made sure that you have complied with all requirements:

      Federal Office of Justice
      Swiss Criminal Records Section
      Service for Private Individuals
      Bundesrain 20
      3003 Berne
      (Switzerland)

      strafregister@bj.admin.ch
      Technical Helpline:
      Phone: ++41 58 465-0198
      (Monday through Friday 10.00 a.m. - 11.30 a.m.)

  • I cannot view or print the completed form

    • You must install Acrobat Reader to view and print the form as a PDF document. Download and install Acrobat Reader free of charge (you will be required to re-start your computer).
      Please note: if you have not saved the form or if you interrupted the order procedure by closing the browser, you will have to repeat the order procedure.

      If you completed online payment but couldn't print or save the form, please contact:

      Federal Office of Justice
      Swiss Criminal Records Section
      Service for Private Individuals
      Bundesrain 20
      3003 Berne
      (Switzerland)

      strafregister@bj.admin.ch
      Technical Helpline:
      Phone: ++41 58 465-0198
      (Monday through Friday 10.00 a.m. - 11.30 a.m.)

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